Terms & Conditions

MIXING '18 – Terms & Conditions

Clear registration terms for all participants, presenters and guests.

Key points:
  • Registrations are non-refundable, but transferable to another colleague.
  • Each accepted presentation requires one valid registration.
  • Dinner and excursion tickets are optional and non-refundable once booked.

1. Registration & Payment

  • Registration must be completed via the official MIXING '18 platform.
  • Registration is confirmed only after full payment has been received.
  • All prices are in Euro (€) and exclude VAT unless stated otherwise.
  • Student registrations require valid proof of student status.

2. Cancellation & Transfer

  • All registrations are non-refundable.
  • No refunds are issued for cancellations, no-shows, visa refusal or travel disruption.
  • Registrations may be transferred to another colleague.
  • Transfer requests must be submitted in writing before the event.

3. Presentation Policy

  • Each accepted oral or poster presentation requires one valid registration.
  • One presentation = one registration.
  • If a presenter cannot attend, they must arrange a substitute presenter.
  • The organisers must be informed of presenter changes in advance.

4. Dinner & Excursion

  • The conference dinner and excursion are optional add-ons.
  • Places may be limited.
  • Once booked, dinner and excursion tickets are non-refundable.

5. Visa & Invitation Letters

  • Invitation letters are issued only after registration and full payment.
  • The invitation letter supports a visa application but does not guarantee approval.
  • Participants are responsible for checking and obtaining their own visa or travel authorisation.
  • The organisers cannot influence visa or entry decisions.

6. Programme Changes

  • The organisers may adjust the programme, speakers, session times or venues if necessary.
  • Such changes do not entitle participants to a refund.

7. Liability

  • Participants attend the conference at their own risk.
  • The organisers are not liable for personal injury, loss or damage of belongings.
  • The organisers are not responsible for travel or accommodation disruptions.

8. Force Majeure

  • The organisers are not responsible for failure or delay caused by events beyond their control.
  • This includes natural disasters, strikes, public health situations or government restrictions.
  • In such cases, refunds are not guaranteed.

9. Data Protection

  • Personal data is used for conference organisation and event communication.
  • Data is handled in accordance with GDPR.
  • Data may be shared with suppliers only where needed for event delivery.

10. Photography & Media

  • The event may be photographed or recorded.
  • Images may be used for conference communication and reporting.
  • Participants who prefer not to be photographed should inform the organisers.
Agreement

By registering, participants confirm that they have read and accept these Terms & Conditions, including the non-refundable but transferable registration policy and the requirement that each presentation must be covered by one valid registration.

51 hits